This historic book may have numerous typos and missing text. Purchasers can download a free scanned copy of the original book (without typos) from the publisher. Not indexed. Not illustrated. 1919 edition. Excerpt: ...be such that it can easily be expanded without much expense or delay in time. The fourth qualification of a good filing system is economy. The system has this qualification if its mechanical operation is economical; i.e., if the cost of filing is small in proportion to the number of letters filed. If several ...
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This historic book may have numerous typos and missing text. Purchasers can download a free scanned copy of the original book (without typos) from the publisher. Not indexed. Not illustrated. 1919 edition. Excerpt: ...be such that it can easily be expanded without much expense or delay in time. The fourth qualification of a good filing system is economy. The system has this qualification if its mechanical operation is economical; i.e., if the cost of filing is small in proportion to the number of letters filed. If several well-paid file clerks are needed to take charge of a small system because there are mechanical defects in that system, such a system is not economical. This quality of economy also includes the matter of the cost of transferring letters. Every so often, say once every six months or every year, letters that are six months or a year old are removed from the files. If much time and labor is used to transfer this old material, the system is said to be uneconomical. Moreover, a third factor enters into the economy of a filing system and that third factor is the matter of space taken up by filing cabinets. If a bulky system is used, it means that much valuable space is wasted. The system should be compact. The fifth qualification of the filing system is its suitableness. The system has this qualification if it is suited to the peculiar and individual needs of the business, or if it is suited to serve the purpose for which it is intended. Keadj-made filing systems are usually not satisfactory just as they come. Since all systems, however, are based on certain fundamental principles, a ready-made filing system may be adapted to the peculiar needs for it. The various systems of filing In order that the private secretary may choose the system best suited to meet the individual needs and demands of his office, he should know something of the various systems of filing, and the advantages and disadvantages of each. The explanation and description of the...
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